Frequently Asked Question (FAQ)
1. Where is UTM situated?
UTM have 2 campus in Johor Bahru & Kuala Lumpur. The main campus is in Johor Bahru (the southern most state of Malaysia) and about 300 km south of Kuala Lumpur. UTM Kuala Lumpur Campus is located in centered of Kuala Lumpur City (5km from KLCC). Both campus conveniently accessible by all forms of ground and air transportation.
2. How are courses assessed?
Your course will be constructed of modules. Each module has its own assessment. This can be an examination or an essay or dissertation. There can also be continuous assessment. The precise type of assessment and its contribution to the course is clear in the course regulations.
3. What are the admission requirements for Undergraduate International Students?
A Bachelor’s Degree Programme requires a good “Advanced Level” in General Certificate of Education or equivalent.While a Masters and Doctorate Programme require a good Bachelor and good Master’s Degree from an internationally recognised university, respectively.
4. What do I have to do to get my foreign diploma/degree recognised by UTM?
We require that candidate to submit an academic transcript of his/her qualification/certificate endorsed by the respective school/university. Foreign diplomas and degrees will be evaluated by the respective faculty’s admission committee.
5. What kind of accommodation facilities do you have for single and/or married students?
There are 11 residential colleges which can accommodate about 17,000 students. Married house/ apartment although more limited in numbers are available for postgraduates student who wish to bring along their family. Students are advised to contact the Student Affairs Department for more information.
6. What other social and recreational amenities available in and outside the campus?
UTM has many sports and recreational facilities, both indoors and outdoors such as soccer stadium, hockey, tennis, criket, equestrian, kayaking, badminton, and Olympic sized swimming pool. These facilities will be supplemented by some public and privately funded facilities available outside the campus. Students are encouraged to join the many student clubs and social activities in the campus. The sports unit is available to help organise and oversee sports functions and competitions.
FAQ POSTGRADUATE (EXTERNAL PROGRAM)
1. What is the main determinant of the External Program Fees?
The fees for the external program are based on the number of the students enrolled in the particular program. Generally, the fees will be lower if the student’s number is bigger. Other factors, such as the rental cost for the infrastructure, study mode, and the number of supervisions for the project/theses.
2. Are there any financial assistants for External Programs students?
UTM does not provide financial assistants for part-time students. Nevertheless, agencies such as PTPTN and State Government may provide some scholarships or financial loan for graduate students. Students will have to apply directly to these agencies.
3. What are the payment methods?
Students can pay fees by installments by referring to the payment schedule attached to the offer letter. Students can also write personal check or pay electronically to the UTM Bursar. The information regarding payment methods is provided along with the offer letter.
4. What is the consequence (s) of not paying the fees?
SPS provides the students with flexible installment schedule, which enable them to settle their fees throughout the semesters according to their financial capability. However, failure to adhere to the schedules may result in difficulty to register courses or being barred from sitting in the examination or their results cannot be released d, and would not be able to graduate on time until the outstanding amount being settled.
5. Can the fees be reimbursed in case of failure in study?
The fees already paid will not be reimbursed in case of students fail the courses/program. Students may apply to repeat the course or programme re-registration (whichever applicable) depending on provisions provided in the graduate rules and regulation. In case of program re-registration, the fees will have to be recalculated and students will have to pay again full fees based on the current rates.
The external program students are given a 2-year study package for master level, and a 4-year study package for doctoral level. If the study duration exceeds the maximum duration provided for the package, students may continue (depending on the external programme’s availability) but will have to pay extra for additional semester(s) involved. Other than that, charges (per credit registered) will also apply in case of repeating the course (either in or outside the package) as regulated by the UTM Bursar.
6. Do the students need to go to UTM Campus?
The learning activities for the External Program are conducted at the learning centers, including the lectures and theses/project supervisions. However, students can also access references such as journals and articles related to their fields through the UTM Library databases. Nevertheless, students are encouraged to visit UTM Campuses at their convenience for any particular reason.(make sure you bring your students matriculation card for identification purpose).
7. Where are the lectures conducted?
The lectures are conducted at selected learning centers throughout Malaysia (including Sabah and Sarawak). The selections of these centers are based on demand or suggestion from candidates of that location, the number of students at that particular location, the rental cost, and other strategic reasons.
8. When are the lectures being held? How many credit hours?
The lectures for the external programs are conducted during weekends (Saturdays and Sundays). The number of lecture hours for 3-credits course are 42 hours, while for 4-credits course the lecture hours are 56.9.
9. Where can I get the lecture schedule?
The lecture schedule for a particular semester is prepared by the Coordinator of that particular programme, at the beginning of the semester. Students may contact him/her directly to obtain the schedule and related information pertaining to the programme.
10. Do I have to attend all the lectures?
Students must attend at least 80% of the lecture meetings. This is essential to ensure students have received adequate knowledge and exposures, before sitting for the final exam. In case of non complience of this attendance requirement, students will be barred from sitting in the final examination.
11. What needs to be done if I cannot attend the lectures?
Students will have to inform the lecturer in case of absence. If the attendance are lower than the 80% requirement, student can discuss with the lecturer through the selected leader of the students group. Normally, the lecturers will try their best to accommodate students’ needs and come out with the best solution to resolve the issue.
FAQ VISA FOR INTERNATIONAL STUDENTS
- WHAT IS VISA APPROVAL LETTER -VAL?
Visa Approval Letter or VAL is an official signed and stamped document issued by the Department of Immigration Malaysia confirming that the named person has been approved to enter Malaysia for the purposes of study.
- Students from the countries which require a visa and also have a Malaysian Embassy must obtain visa prior to their entry into Malaysia. Students must also produce the ‘Visa Approval Letter’ (VAL) upon entry before entering Malaysia.
- Students from the countries which require a visa but do not have a Malaysian Embassy are permitted to enter without visa. Students must produce the ‘Visa Approval Letter’ (VAL) upon entry.
- Students from the countries which do not require a visa to enter Malaysia may proceed to enter by producing the ‘Visa Approval Letter’ (VAL) upon arrival.
Please ensure that you check with the Malaysian Embassy at your country before finalizing your travel plans. UTM advises you must ensure you have sufficient time to process the Student Pass and recommends you apply for a visa before leaving your home country, for a minimum of 30 days to ensure you have as much time as possible to process your Student Pass and complete your medical check-up on arrival. Check the Department of Immigration for the latest visa requirements:http://www.imi.gov.my/index.php/en/
- EXPIRY OF VAL AND STUDENT PASS
The Visa Approval Letter is only valid for 6 months. Students should come in and register to the university during this time. Failing to do so, a new application has to be made.
- CAN STUDENTS STUDY ON SOCIAL VISIT / TOURIST VISA?
No, this is not permitted. You cannot come to Malaysia on a tourist visa and later transfer it to the student visa.
- HOW LONG WILL IT TAKE ME TO GET A VISA APPROVAL LETTER (VAL)?
It should take 6 weeks- 10 weeks days upon receipt of a complete application and payment. Student have to apply Visa yourself at https://educationmalaysia.gov.my
5. HOW DOES ONE GET AN ENTRY VISA INTO MALAYSIA?
To obtain an entry visa, you are required to visit the nearest Malaysian Embassy/Mission/ Malaysia Representative Office in your home country along with your offer letter from UTM, the Visa Approval Letter issued by the Immigration Department of Malaysia, Passport and all other relevant documents and/forms duly completed and payment as required by the Malaysian Embassy/Mission for the application of an entry visa.
- DEPENDENT PASS >>> CAN I BRING MY DEPENDANTS WITH ME? (i.e Spouse/Children or Mother or Father)
Yes. However student are advised to entry Malaysia as single traveler and complete your registration and Student Pass before bring your family. You are allowed to bring your dependents only if you are studying full time postgraduate on a course/programme that is more than twelve (12) months, at the discretion of the Immigration Department of Malaysia. For more details on dependent pass, please visit UTM International Student Center at http://isc.utm.my/faq/
- CHANGE OF COURSE OR INSTITUTION (VARIATION APPLICATIONS)
If you change your mind about the course you are, you will be allowed to do it through a variation application.
Students can apply for a Variation when they wish to change to another course or another institution and it is not a progression or further study –i.e. it only applies if the student has not completed the first course.
Please note that you cannot apply to change course unless you have received a confirmed offer of study at UTM. Your original University “must cancel the current Pass” before you can apply. You are only allowed to change course or institution twice.
- STUDENT IS STUDYING MASTER AND WANTS TO CONTINUE HIS STUDIES ON PhD, DOES THE STUDENT NEED TO APPLY FOR A NEW APPLICATION?
Yes student needs to apply for a new student pass because it is considered a new course. You are required to cancel your previous pass and apply a new VAL. Contact UTM International for details
- HOW MANY TIMES STUDENT CAN CHANGE INSTITUTION OR COURSE?
A student is allowed to change university or course twice – on the 3rd application student will be rejected.
- WHAT IS THE PROCEDURE IF A STUDENT WITH APPROVED VISA APPROVAL LETTER (VAL) WANTS TO CHANGE UNIVERSITY?
The student needs a release letter from the previous institution as well as an offer letter from the new institution. You are required to cancel your previous pass and apply a new VAL. Contact UTM International for details ( http://isc.utm.my/ )
- CAN I CONVERT MY SOCIAL PASS TO A STUDENT PASS?
Malaysia Immigration Department NOT ALLOWED the conversion from social pass to student pass for new applications any more.
13. More FAQ on Student Pass, Dependent Pass, please visit UTM International Student Center at http://isc.utm.my/faq/
Please visit https://educationmalaysia.gov.my for details on VAL application